Running the day
Can my driver log fuel or parking from the road?
Yes: from the same run sheet link, without any login, a driver can enter an expense with an amount, a category and a photo of the receipt, and take a photo of the vehicle, and both land in your account in FleetDesk, dispatch software for tour operators, against that trip.
The alternative is a shoebox of receipts and a conversation on Sunday night. This is a form on a page they already have open.
Expenses
Amount, category and an optional note and receipt photo. Categories cover fuel, tickets, parking, tolls, rental, food, maintenance and other. It lands on the trip, so the cost of the day and what the day made sit on the same record, and it appears in the month’s expenses on the Money screen.
The vehicle photo
The driver takes a picture of the van. It appears on the guest’s ticket page, so the customer standing outside a hotel knows what they are looking for. It is cheap to do and it is the kind of detail that makes a two-vehicle operator look like a company.
What the driver cannot do
Nothing financial comes back out of that link. Submitting an expense returns a plain acknowledgement and no prices, no margin and no other trips, because anyone holding the link can call it.
Checked against the product on 16 September 2026. Published by Max, founder and tour operator.